privacy
HR Toolbox Privacy Policy
Introduction
The data protection laws provide protection for individuals in relation to the processing of their data. HR Toolbox Limited (“We”) are committed to protecting and respecting the privacy of all personal data that we process in compliance with these obligations whether we process the data as Data Controller or Data Processor.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, or that we collect about you will be processed by us. This is where we act as Data Controller. In some cases, we process data on behalf of someone else. In these cases we are their Data Processor and they will confirm to you the basis on which we use that information.
Where we are a Data Processor we have agreements in place to ensure that the Data Controller complies with their legal obligations.
The data controller of the information we collect and process is HR Toolbox Ltd, 7 Christie Way, Christie Fields, Manchester, M21 7QY.
Information we may collect about you
We may collect and process the following data about you:
• Information you give us.
You may give us information about you by filling in forms on our site www.hrtoolbox.co.uk (“our site”) or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you instruct us to work with you and/or your business, or enter a competition, promotion or survey and when you report a problem with our site/services. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description and photograph. It may also include sensitive information which we process on the basis it is required for the provision of our contracted services to your business. Where we have a contract with you, we will process this information for the purposes of the contract. We may also process the information because we have a legitimate interest in doing so; this will arise where you are acting for your business, or where we market some services you have previously received. We may use your information for general marketing purposes where you have consented to this.
• Information we collect about you.
We may collect information about you or from your employer because we require it for the services we are providing. We process this information because it is in our clients’ legitimate interests. This may include sensitive information which we process for the purposes of the provision of our services.
• Information we receive from other sources.
We may receive information about you from third parties if this is necessary for the provision of our services. We process this information because it is in our clients’ legitimate interests. This may include sensitive information which we process for the purposes of the provision of our services.
Uses made of the information
We use information held about you in the following ways:
• To provide our services to you, your business or to our clients.
• To market our services to you. Where we market services to you we will provide you with the opportunity to opt out of marketing.
Disclosure of your information
We may share your information with selected third parties including:
• Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you or your employer.
• Advertisers and advertising networks that require the data to select and serve relevant adverts to you and others.
• Analytics and search engine providers that assist us in the improvement and optimisation of our site.
• Credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you.
We may disclose your personal information to third parties
• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of HR Toolbox Limited, our customers/clients, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Where we store your personal data
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. HR Toolbox Limited will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Your Rights
You have a number of rights in relation to your personal information.
These are –
• The right to confirm if we are using data about you and to access details about what we are using and how;
• The right to lodge a complaint with the Information Commissioners Office;
• The right to request we rectify any inaccurate data corrected or to have data which is incomplete for the purpose we hold it completed;
• The right to be forgotten. Which is the right to ask us to delete information about you and if it is appropriate to do so we will do so;
• The right to restrict what we do with data in specific circumstances, including where the accuracy of the data is contested, processing is unlawful but you do not want us to erase the data or if we only need the data to meet legal requirements;
• The right to receive the data we hold about you in a format you can use to transfer the data electronically elsewhere.
You are also able to withdraw any consent you have provided for use to use your data at any time.
Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to HR Toolbox Ltd, 7 Christie Way, Christie Fields, M21 7QY.
Cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie policy below.
Information about our use of cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
Strictly necessary cookies.
These are cookies that are required for the operation of our website. They may include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
• Analytical/performance cookies.
They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
• Functionality cookies.
These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
• Targeting cookies.
These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
How to contact us
If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at [add applicable email address]
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HR Toolbox Ltd, 7 Christie Way, Christie Fields, Manchester, M21 7QY.
Last Modified 21/07/2023
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